Real Stories, Real Results
See how agencies, freelancers, and consultants are transforming their client relationships and growing their businesses with Portalwith.
What Our Customers Say
"Portalwith transformed how we work with clients. Instead of confusing Notion links, they now have a beautiful branded portal. Our client satisfaction scores jumped 40% in just 3 months."
Key Results:
- 40% increase in client satisfaction
- 60% reduction in client support tickets
- 5 hours saved per week on admin tasks
"I used to spend hours creating custom reports for each client. Now Portalwith automatically shows them exactly what they need to see. It's like having a dedicated developer on my team."
Key Results:
- 75% less time on client reporting
- 3x faster client onboarding
- Increased project margins by 25%
"Our clients love the professional look and feel. One client said it's the most organized project they've ever worked on. It's become a competitive advantage for us."
Key Results:
- Won 2 new clients based on portal demo
- Reduced revision requests by 50%
- Improved payment collection time
"The automated filtering is genius. Clients only see their tasks and invoices, nothing else. It's professional, clean, and saves me from awkward 'why can I see other clients?' questions."
"Portalwith helped us scale from 5 to 20 clients without hiring additional admin staff. The client portals run themselves, and our team can focus on what we do best."
"The approval workflows are a game-changer. Clients can approve content directly in the portal instead of endless email chains. Our approval time went from 5 days to same-day."
Detailed Case Studies
Zenith Marketing Agency
Digital Marketing
Challenge
Managing 15+ clients with scattered project updates across email, Slack, and Notion. Clients were confused about project status and deliverables were getting lost in communication.
Solution
Implemented Portalwith to create branded client portals directly from their existing Notion workspace. Each client now has a dedicated portal showing only their campaigns, deliverables, and invoices.
Results
- Reduced client communication overhead by 70%
- Increased client retention rate from 60% to 85%
- Won 3 new enterprise clients in first quarter
- Team productivity increased by 45%
Creative Minds Studio
Design & Branding
Challenge
Creative approval process was chaotic with feedback scattered across multiple platforms. Clients often approved outdated versions, leading to rework and delayed launches.
Solution
Used Portalwith's action buttons to create streamlined approval workflows. Clients can now approve/reject designs directly in their portal with timestamped feedback.
Results
- Approval time reduced from 2 weeks to 3 days
- 95% reduction in design revision miscommunication
- Increased project margins by 30%
- Client satisfaction score improved to 4.8/5
TechFlow Consulting
IT Consulting
Challenge
Enterprise clients needed detailed project tracking and compliance documentation. Manual reporting was taking 10+ hours per week and delaying actual consulting work.
Solution
Leveraged Portalwith's custom branding and enterprise features to create compliance-ready client dashboards with automated reporting and document management.
Results
- Automated 90% of compliance reporting
- Saved 12 hours per week on admin tasks
- Increased billable hours by 25%
- Secured 2 Fortune 500 contracts
Growth Hacker Pro
SaaS Consulting
Challenge
SaaS clients needed real-time access to growth metrics and campaign performance. Sharing Notion databases exposed sensitive competitor information.
Solution
Created secure, filtered portals showing only client-specific metrics and insights. Integrated custom analytics dashboards with action items and recommendations.
Results
- Clients now check metrics daily (vs monthly)
- Improved client engagement by 200%
- Reduced churn rate by 40%
- Increased average contract value by 60%
Success Across Industries
Marketing Agencies
Streamlined campaign reporting and client approvals
Design Studios
Visual feedback and revision management
Consulting Firms
Professional dashboards and progress tracking
Freelancers
Automated admin work and client onboarding